Take back your
Thursday nights.
CareClaim runs SCHADS payroll and turns approved shifts into an NDIS bulk upload — flat-rate software for small providers that never charges per participant.
Most NDIS platforms charge per participant. At 25 participants the big ones want $200/mo — a model that punishes providers for growing. CareClaim is flat-rate. Pick a tier for 10, 40 or 150 participants; every feature is included.
What we keep hearing from small providers.
Four hours of admin a fortnight, a spreadsheet that may or may not be calculating Saturday loadings correctly, and a per-head fee for the privilege of finding out.
Thursday-night payroll.
Timesheets, a spreadsheet, a calculator. Four hours later you're still not sure the numbers are right.
SCHADS by hand.
Saturday loadings, overnight splits, public-holiday penalties, overtime thresholds. Looking it up and hoping.
myplace, line by line.
One wrong line item and the whole upload bounces. Then you do it again.
The growing bill.
$200/mo at 25 participants, $400 at 50. ShiftCare and Brevity charge per head — the bill grows even when margins don't.
Three things, properly. Nothing else.
SCHADS payroll, NDIS claiming, and an audit trail that holds up to a Fair Work request. The rest of the back office is bundled in every tier.
Pay to the SCHADS Award.
Enter a shift; the pay is correct before you click save, and you can audit every line.
- All five SCHADS schedules (B, C, D, E, home care)
- Midnight-boundary splits, different rates each side
- 10-hr rest-break detection, 200% penalty applied
- State-specific public-holiday handling
Shifts become a myplace upload.
Shifts map to NDIS line items at current price-guide rates. Download the CSV, upload to myplace, done. New July 1 rates loaded for you.
- Automatic line-item mapping by day, time, state
- Annual NDIS rate updates loaded each July 1
- Bulk-upload CSV formatted for myplace
- Per-shift claim-vs-pay margin
Every calculation, logged.
If Fair Work or the NDIS Commission asks how a number was reached, you can show them. CareClaim catches what spreadsheets miss.
- Full audit log per shift, calculation, claim
- Rest-break + overtime detection at entry time
- Exportable records for Fair Work / NDIS audits
- Row-level tenant isolation, encrypted at rest
Per-participant pricing punishes growth.
Their bill climbs with every participant you sign. Ours holds flat across a whole tier — so your software cost stops being a tax on getting bigger.
The rest of the back office.
Bundled with Starter, Growth and Scale. No upgrade gates.
Rostering, with worker accept / decline.
Build the roster in a weekly grid, then publish. Workers get emailed and accept or decline from their phone. Templates for recurring patterns, conflict detection, and a roster-vs-actual view at fortnight end.
Incident reporting
Per-shift logs, role-scoped visibility, all written to the audit trail.
Credential tracking
Worker Screening, First Aid, licence, vaccinations — alerts before expiry.
Worker mobile + voice notes
Shifts on the phone, voice notes transcribed into the record. Nothing to install.
Xero, connected once
Pay runs sync as bills, claims as invoices. OAuth in, map the account, done.
Agreements & plans
Track agreements and plan budgets per participant, with expiry alerts.
Team roles
Admin, Manager, Worker, Read-only — with row-level tenant isolation.
Three tiers. Every feature included.
Bracketed by participant count. Within a tier, the price doesn't change as you add staff or take on more participants.
- Every feature, every integration
- Unlimited workers
- 14-day free trial, no card
- Email support
- Every feature, every integration
- Unlimited workers
- 14-day free trial, no card
- Priority support
- Every feature, every integration
- Unlimited workers
- 14-day free trial, no card
- Dedicated onboarding + phone
14-day free trial on every tier. No card to start.
Book a demo →Shift entry to NDIS payment — under a minute at the end.
Roster the fortnight.
Build from templates, publish. Workers accept or decline from their phone.
Shifts happen.
Voice notes transcribed in. Incidents and expenses logged inline. Pay calculates as you type.
Approve + run payroll.
Review the fortnight, approve. Rest-break and overtime warnings flagged inline.
Generate the claim.
Same data mapped to NDIS line items. Pay run and claim sync to Xero.
Upload to myplace.
One CSV, formatted for the portal. Three hours becomes about a minute.
Try it on a real fortnight.
Book a 25-minute demo and we'll put a real fortnight through the system together. 14-day free trial after the demo — then flat pricing from $49/mo, never per participant.
Book a demo →